Legal

Privacy Policy

Effective July 30, 2026

What BitBrief is

BitBrief is an open-source tool (source on GitHub) that turns meeting recordings into transcripts and structured notes. It ships as a local-first desktop app, and as a web app that anyone can self-host.

Local-first by default

The desktop app records, transcribes, identifies speakers, and (by default) summarizes entirely on your machine. There are no accounts, no analytics, and no telemetry. Your recordings, transcripts, and notes live in a local data folder you control and can be deleted from within the app.

What can leave your machine — each optional

Hosted summarization — if you configure a hosted model provider, transcript text is sent to that provider under your own API key and their terms. The default is a local model; nothing is sent.
Notion publishing — if you connect Notion, meeting pages are created and updated in the workspace and database you authorized, and Notion’s own privacy policy applies to what’s stored there.
The one-click Notion connection — the OAuth handshake passes through the BitBrief connect service (Notion requires a confidential server for the exchange). Your Notion credentials transit that service and are held only as a single-use handoff ticket for a few minutes, then deleted; they are stored durably only on your machine. The service is contacted again only if the app asks it to refresh an expired token.
Update checks — the desktop app periodically asks the release server whether a newer version exists. This is a plain HTTP request carrying no personal data or identifiers.

Self-hosted web app

If you use a hosted BitBrief web instance, that deployment’s operator controls the infrastructure: uploaded audio is staged in the operator’s cloud storage, transcripts and notes are stored in the operator’s database and purged after a configurable retention window, and published pages go to the Notion workspace the deployment is configured for. Operators may publish their own policy on top of this one.

Your controls

Delete meetings in-app; delete the desktop data folder to remove everything local; disconnect Notion in BitBrief settings at any time, and revoke BitBrief’s access in Notion under Settings → Connections.

What we don’t do

No selling of data, no advertising, no tracking, and no sharing beyond the services you explicitly configure or connect.

Contact

Questions or concerns? Open an issue on the project repository. For a self-hosted instance, contact its operator.

Short version: your meetings stay on your device. The only things that ever leave are the ones you explicitly turn on — and you can read the code to check.